1. Acceptance of Terms
By accessing or using VAKKA ("the Service"), you agree to be bound by these Terms of Use ("Terms"). If you do not agree to these Terms, please do not use the Service. These Terms constitute a legally binding agreement between you and the operators of VAKKA ("we", "us", "our").
2. Description of Service
VAKKA is an expense tracking and sharing tool that enables users to:
- Create and manage shared expense groups ("pots")
- Record expenses, itemize bills, and split amounts using different methods (equal, by parts, or fixed amounts)
- Track who contributed and who owes what within a group
- Register informational settlements (payments made outside the app)
- View spending analytics and activity history
- Optionally scan receipt images to extract line items using AI
The Service does not send, receive, or hold real funds. All settlements recorded in VAKKA are informational only and represent payments that occur outside the app.
3. Eligibility
To create and maintain an account you must:
- Be at least 16 years old (or older if local law requires a higher age of digital consent)
- Have the legal capacity to enter into a binding agreement
- Provide an email address under your control
By using the Service, you represent and warrant that you meet these eligibility requirements.
4. User Accounts
You are responsible for:
- Keeping your login credentials confidential and secure
- All activity performed under your account, whether or not authorized by you
- Promptly notifying us of any suspected unauthorized access or security breach
We may restrict, suspend, or terminate accounts that violate these Terms or that we reasonably believe have been compromised.
5. Acceptable Use
You agree to:
- Use the Service lawfully and respectfully
- Enter accurate expense and settlement data to the best of your knowledge
- Ensure you have a lawful basis to enter names or identifiers of people you invite or reference in your groups
- Not upload or submit sensitive personal data (e.g., health information, government-issued IDs, financial account numbers)
- Not attempt to interfere with, disrupt, or compromise the Service, its infrastructure, or its security features
- Not deploy automated scripts, bots, or excessive requests that degrade performance for other users
- Not use the Service for any fraudulent, abusive, harassing, or illegal purpose
- Not reverse engineer, decompile, or attempt to extract the source code of the Service
6. Financial Transactions & Settlements
The Service provides calculation and record-keeping functionality only. We:
- Do not process, transfer, or hold real funds
- Do not integrate with payment gateways or banking services
- Do not guarantee the correctness of user-entered data or calculated balances
- Are not a party to any reimbursement or payment arrangements between users
All actual payments must occur outside the app (e.g., cash, bank transfer, third-party payment apps). "Settlement" entries in VAKKA are informational records and should be independently verified among participants. You acknowledge that VAKKA is a tracking tool and that any financial disputes between users are solely between those users.
7. Invitations & Group Membership
You may invite others to join your pots via invite codes, QR codes, or shareable links. When you invite someone:
- You are responsible for ensuring the invitation is sent to intended recipients
- Invite links and codes provide access to join the pot; share them only with trusted individuals
- Group administrators are responsible for managing membership and removing unauthorized participants
8. Unregistered Participants & Placeholders
You may add people to a pot who have not created an account yet (using a name or label as a placeholder). When you enter data about another person, you confirm you have a lawful basis to do so (e.g., their informal consent or legitimate interest in coordinating shared costs). If that person later registers, they may request modification or removal of placeholder data referencing them. You agree to remove inaccurate or objectionable placeholder entries upon notification. Do not enter sensitive data about third parties.
9. AI Receipt Scanning
The optional AI receipt scanning feature uses a third-party AI model to extract line items from receipt images. By using this feature, you acknowledge that:
- Receipt images are temporarily processed and are not permanently stored beyond a short retention period
- Extracted data may be incomplete, inaccurate, or contain errors
- You must review and confirm all extracted data before saving
- Image data may be transmitted to third-party AI providers (including servers outside your jurisdiction)
- Usage of this feature may be subject to rate limits
If you do not consent to this processing, do not use the scan feature; manual entry is always available as an alternative.
10. Intellectual Property
All software, design, text, graphics, logos, and other materials forming the Service are owned by or licensed to us and are protected by applicable intellectual property laws. We grant you a limited, revocable, non-exclusive, non-transferable license to access and use the Service solely for personal, non-commercial purposes as permitted by these Terms. You may not copy, modify, distribute, sell, or lease any part of the Service without our prior written consent.
11. User-Generated Content
You retain ownership of the data and content you input into the Service (expense descriptions, names, notes, receipt images, etc.). By using the Service, you grant us a limited license to process, store, and display this content as necessary to provide the Service's functionality. We do not claim ownership of your content and will not use it for purposes unrelated to delivering the Service.
12. Third-Party Services
The Service relies on third-party infrastructure and service providers, including but not limited to:
- Firebase (authentication)
- Amazon Web Services (hosting, storage, compute)
- OpenAI (optional receipt scanning AI)
Your use of the Service may be subject to these providers' terms and policies. We are not responsible for the availability, accuracy, or practices of third-party services. Downtime or changes in third-party services may affect the availability of certain features.
13. Data & Privacy
Your use of the Service is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using VAKKA you acknowledge and agree to the data practices described in that policy. Do not enter sensitive categories of personal data; the app is not designed for such processing.
14. Service Availability
We strive to keep the Service operational but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to:
- Scheduled or emergency maintenance
- Infrastructure failures, third-party outages, or force majeure events
- Updates, improvements, or feature changes
We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice. We will make reasonable efforts to notify users of significant changes in advance.
15. Suspension & Termination
We may suspend or terminate your account if you:
- Violate these Terms or applicable law
- Engage in abusive, fraudulent, or security-threatening behavior
- Cause material technical disruption to the Service
- Use the Service in a manner that harms other users
You may delete your account at any time through the app's settings. Account deletion triggers removal or disassociation of personal identifiers as described in our Privacy Policy. Provisions of these Terms that by their nature should survive termination (including limitations of liability, indemnification, and intellectual property) shall continue to apply.
16. Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind, whether express, implied, or statutory, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that:
- The Service will meet every expectation or be available without interruption
- Defects will be corrected in any specific timeframe
- The Service is free from errors, vulnerabilities, or harmful components
- Calculated balances or suggested settlements are authoritative - users must verify the underlying data entries
- AI-extracted receipt data is complete or accurate
17. Limitation of Liability
To the maximum extent permitted by applicable law, we shall not be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages, including but not limited to loss of data, loss of profits, business interruption, or damages arising from:
- Your use of or inability to use the Service
- Errors in calculations, data entry, or AI-extracted content
- Disputes between users regarding expenses, payments, or settlements
- Unauthorized access to your account due to compromised credentials
- Actions or omissions of third-party service providers
Your sole and exclusive remedy for dissatisfaction with the Service is to discontinue use and delete your account.
18. Indemnification
You agree to indemnify and hold harmless VAKKA, its operators, and its affiliates from any claims, damages, losses, liabilities, and expenses (including reasonable legal fees) arising out of or related to:
- Your use or misuse of the Service
- Your violation of these Terms or applicable law
- Content or data you provide through the Service
- Your infringement of any rights of a third party
19. Changes to Terms
We may modify these Terms at any time. Material changes will be communicated via in-app notice, email, or an updated "Last updated" date on this page. Your continued use of the Service after the effective date of any changes constitutes acceptance of the revised Terms. If you do not agree with the updated Terms, you should discontinue use of the Service.
20. Severability
If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be modified to the minimum extent necessary to make it valid and enforceable while preserving its original intent.
21. Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and VAKKA regarding your use of the Service and supersede all prior agreements, understandings, or representations, whether written or oral.
22. Governing Law
These Terms are governed by the laws applicable in the jurisdiction of our primary establishment, without regard to conflict of law principles. Local mandatory consumer protection rights remain unaffected. Any disputes arising from these Terms shall be resolved in the courts of that jurisdiction, unless otherwise required by applicable consumer protection laws.
23. Contact
If you have questions, concerns, or requests regarding these Terms, please contact us at:
Email: vakka.contact@gmail.com